Introduction 
A2DMS-Document Management
Several modules allow each role to perform task regarding documentation such as :
Recording and distribution of project documents – Document Control role
Recording and distribution of project correspondence – Secretary role
Electronic review of documents – Reviewer role
Approval of documents – Approver role
Reporting – Manager role
Querying and viewing registers and documents
The Dashboard is the central point of A2DMS-Document Management.
All the the documentation can be accessed from this screen but it also shows an overview of all the actions the user has to perform.
Documents are filed in Registers (Correspondence Register, Technical Document Register, Minutes of Meeting Register, Technical Queries Register etc.)
The Registers display a datasheet view rather than forms.
This allows a global vision of a specific part of the documentation and makes comparisons easier. All operations on registers can be performed from the same page (Browse, filter, search, view document, print reports, comments etc.).
Internal transmissions are performed via A2DMS. If preferred, traditional paper Transmittal Notes can be printed.
A2DMS manages workflows of review leaded by a responsible.
Reviewers can be nominated by the responsible or via pre-defined matrix.
A2DMS is also integrated with Adobe Acrobat ® annotation features.
A2DMS manages different types of incoming and outgoing transmittals:
Traditional paper Transmittal Notes Documents attached in Emails
Documents and electronic transmittal placed on a shared resource (for instance a ftp resource). A2DMS accepts many types of data exchange (in and out) formats (XML, CSV, XLS, MDB …)
A2DMS proposes a large choice of predefined reports (applying filters and grouping).
| Engineering reports | Vendor reports |
Documents Register Document Behind Schedule 1 Week Look Ahead 1 Month Look Ahead Documents Issued Overdue Documents Adressees Transmittal List Progress Discipline |
Vendor Documents Register History To Client (As received) To Client (Commented) 1 Week Look Ahead 1 Month Look Ahead Behind Schedule Received From Vendor Returned to Vendor In Review Overdue |
A2DMS allows to create "intelligent" Minutes of Meeting and eases to follow-up / expediting the actions to performed.
Minutes of meeting can be created in a disconnected mode (on a laptop for instance) and then imported in the A2DMS central database.
A2DMS can automatically fill the header of outgoing correspondence. Templates for correspondence (MS-Word or MS-Excel) are fully customizable.
The Project Setup is managed from a single screen.
Reference tables can be copied from a project to another.
Users can keep on accessing A2DMS when disconnected from the network.
A2DMS database can be downloaded on the workstation as well as a set of selected documents
Functionalities available Off line are :
Browse and query document database
Reports
-View downloaded documents
Comment documents
Elaborate Minutes Of Meeting
Design customized queries and reports
Introduction Dashboard Technical Documents Register Minutes of Meeting Correspondence
| 2003/06 | Versions 1 to 3 |
| Specific developments of Electronic Document Management Systems for Oil & Gas EPC contractors. These versions didn't bear the name A2DMS. |
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| 2007 | Versions 4.0 to 4.3 |
| Data Management | |
| Intelligent Minutes Of Meeting | |
| eMail Register | |
| Communication with ftp servers | |
| MS-Excel ® Import/Export | |
| 2008 | Version 5 (Current) |
| Revamping of the 'interface (Vista style) | |
| TODO List | |
| Interface with Adobe Acrobat ® and Comments management | |
| Link between Correspondence Register and correspondence headers | |
| Better management of incoming Transmission | |
| Off-Line mode | |
| Communication with Lotus Notes and POP3/SMTP servers | |
| Intelligent (clickable) reports | |
| Export to Word, Excel andf PDF | |
| 2009 Planned |
Version 6 |
| Full integration with MS-Office ® | |
| Full integration with MS-Outlook ® tasks | |
| Full integration with AutoCAD ® | |
| Barcodes support (Retrieve information from a hardcopy by scanning the barcode integrated by A2DMS) | |
| 2010 Planned |
Version 7 Integrated Business |
| A2DMS Mobile (Access A2DMS from a mobile phone) | |
| Material Management | |
| Collaborative work (Allow multiple users to edit a document at the same time) |
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| Intelligent P&ID/PFD |